Dealing with files on iOS 12 isn't as straightforward as on Windows 10, but that doesn't mean you can't integrate your OneDrive account fully and download files on your iPhone or iPad and save them straight there.
Products used in this guide
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- Best tablet: iPad Pro 2018 12.9 ($999+ at Amazon)
- Microsoft's app: OneDrive for iOS (Free)
- Apple's app: Shortcuts for iOS (Free)
Create your best work with the latest versions of Word, Excel, and other Office apps. Plus, get 1 TB of cloud storage, document sharing, ransomware recovery, and more with OneDrive. Sep 24, 2019 Tap add.; The file will then be saved directly to whatever location in OneDrive you chose. It'll then be available on any of your devices connected to OneDrive, including your Mac.
What you need first
In Windows 10 you can save files directly to OneDrive in the File Manager application as soon as you've enabled your account. In iOS 12, you're able to do something similar, but you'll need to set it up first.
- Download the OneDrive app from the App Store.
- Log into OneDrive with your Microsoft Account.
On your iPhone or iPad, open the native Files app.
- In the left hand menu pane, tap on edit.
Enable the OneDrive toggle.
You'll now be able to see your OneDrive files and folders inside the iOS Files app, which is important for the next step.
Next, download the Shortcuts app from the App Store. This is Apple's own application that opens up a world of automation and functionality not otherwise available on iOS 12.
How to save files directly to OneDrive
Right now you can't just save a file to an iPhone or iPad like you can on Windows or Mac. It works OK for photos, but as more of us move to productivity on phones and tablets, there's no reason you wouldn't want to download a zip file on your iPad.
That's where this little workaround comes in.
- Add the Download File shortcut to the Shortcuts app on your iPhone or iPad.
- Navigate to the web page you want to download the file from.
- To download the file, you first need to get its URL.
- Copy the file URL to the clipboard.
- Open the Shortcuts app.
Run the Download File shortcut.
- When the file has been downloaded, you'll be asked where to save.
Select the desired OneDrive location.
- Tap add.
The file will then be saved directly to whatever location in OneDrive you chose. It'll then be available on any of your devices connected to OneDrive, including your Mac or Windows 10 PC.
It's a bit hacky, but much of working with the iPhone and iPad involves adapting your workflows to get the best from them. You can add Shortcuts to your home screen and dock for quick access, and some files, such as audio, can be shared directly to the shortcut through the share sheet once the web player has opened.
With a little use, it'll soon become second nature and you'll be saving your files with ease.
Mac Word.app Large Storage Space Storage
Our top equipment picks
The steps above will work on any iPhone or iPad running iOS 12. If you're in the market for something new, the iPad Pro 2018 12.9 used here is an incredible piece of hardware.
Big tablet
iPad Pro 12.9
Not the iPad you remember
The latest iPad Pro is a stunning piece of hardware and it's hard to argue against Apple still being the king of tablet makers.
Whether the iPad Pro is a 'laptop replacement' is open to interpretation, but for many people, it has more to offer than a laptop could. That's in part due to the strength of the iOS app ecosystem, and if you're a heavy Microsoft user, you'll have a great time here. Microsoft's apps for the iPad are superb.
Additional Equipment
To save your stuff directly to OneDrive, you'll need a couple of extra apps on top of the built-in Files application.
OneDrive for iOS(Free at Apple)
OneDrive is still one of the best cloud storage services around and its integration with the Files app on iOS is extra useful.
Shortcuts for iOS(Free at Apple)
Borne from Workflow, Shortcuts adds functionality to iOS 12 that you never thought you needed until you try it.
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How much space do you have left on your iPhone or iPad? Have you ever looked? Is your iPhone or iPad out of space? Do you know what apps are the guilty ones?
As time goes on, our devices grow in terms of size to accommodate all the memory-hungry files and data we continually pack into them. Pictures and videos are generally the biggest culprits. But sometimes your device will throw you a curveball. Maybe apps like Pinterest or Facebook are taking the space. Before you go deleting pins or friends, you’ll be surprised to know the reason.
In two occasions in less than a week, two members of my family called to say their iPads were almost out of space. They were able to pinpoint Pinterest as one of the guilty apps. That seemed strange to me since Pinterest stores all of your preferences, images, pins, etc. on their website/server so you would never store any of that on your iPhone. I found the reason why.
Mac System Storage Too Large
Find out why it’s so full
Before I explain why Pinterest was taking up so much space, determine for yourself why you’re out of space and what you can do to free up additional. Here’s how on iOS:
- Click on SETTINGS. Then click on GENERAL.
- Tap on USAGE and wait. This takes some time on some devices. Patiencccce. It’s loading.
- You’ll see Storage Available and Storage Used
- Take action (below)
Almost instantly you’ll see images, music and videos are near the top. Videos take up way more space than images by default. So if you can delete any videos, that’s a great start. If they’re backed up to the iCloud and you don’t watch them, just dump them. You’ll have instant space. Images will take longer to remove. But same deal.
The hidden culprit
If you’re like my family members and an app like Pinterest is at the top, it’s because of the cache. A cache is a collection of files that you don’t see or access. The cache remember your habits, links to pages, searches, etc. and they store them so the next time you use the app, things happen faster. It’ll remember you visited a page so it may load it quicker because it has a blueprint already store of that page.
This makes it faster because you’re not asking Pinterest’s server to send you the images, text, etc. for the first time. That takes longer. You may not notice a difference, but when you have a lot going on on that little iPad, speed can start to tank with so many processes running.
So how much cache data has built up? One family member had 1 GIGABYTE! Think about it, if you have a 16GB iPad, you’ll free up 1/16th of that in seconds. That’s a big deal. For an iPad out of space, this is a savior.
How do I delete the cache?
The bottom line is, you don’t necessarily need the cache data. It will build again. So if you’re out of space and you need space NOW, there’s a simple trick to deleting the cache data…
Delete the app.
Yes, that’s right. Just press on the Pinterest or the offending app until it starts to shake, then click on the X. It will ask if you want to delete it. Click yes. Then go to the app store and download it again. Go back through the steps above and voila! You just freed up a crapload of space.
Warning – this isn’t always the case for all apps. Some apps DO save data to your device (some games, utility apps like word processors, etc.) but they generally won’t be one of those at the top of the list because they’re basic, small files. A good way to think about it is that if you have to log into the app and it’s a social site like Twitter, Facebook, Pinterest, Google+, etc. Then chances are it’s the cache that’s the culprit.
Example: If you look at this image of my iPad, you’ll see that videos, music and images are the top apps taking the most space. But look at Google+. 1 GB of space is taken up by that app. Since I log into Google+, most likely this is cache data. So I will delete the app and add it again to free up a gig.
But what about Spotify!? That’s a site I log into to stream music. Yes. But what about when you are offline and want to listen to music? Spotify has an option to take music ‘offline’ so you don’t need a signal to listen. Well, what it’s doing is DOWNLOADING the tune to my iPad so it’s accessible all the time.
But if I cancel Spotify’s subscription, the program is smart and just removes the music automatically from my iPad. If I were to delete the app and re-add it, I would lose the songs I took ‘offline’. But I could easily just have them added again.
When in doubt, go to your iCloud in settings and go to backups and click Back Up Now to save before you try it. You can always load a backup.
But clearing the cache on memory-hungry apps will fix the iPad out of space problem and get you back to surfing in now time. Good luck!